US Beat It distinguishes three categories within the association concerning data storage: members, alumni and old-members.
US Beat It keeps the following data of members: name, gender, d.o.b., nationality, whether the member has an Olympas, SCO-number, e-mail address, phone number, address, whether the member is a student or not, educational institution, university course, the date the member signed up as a member, whether the member is an active member or not, dietary preference and the squash level the member plays at.
This data is preserved so that the association can inform members about activities, to characterise the member population and so that they can send out Birthday- and Christmas cards. Because US Beat It has an agreement with Sports Centre Olympos the SCO-numbers are kept. Nationality is registered to ensure the appropriate language is used whilst communicating with the members.
The data is kept until the end of the school year in which the member has signed up. If the member has indicated that he or she wants to become an alumni or an old-member their personal data will be preserved as stated under ‘alumni’ or ‘old-member’.
US Beat It keeps the following data of alimni: name, phone number, address, the date the alumnus signed up as a member and the date the member became an alumni, e-mail address, what kind of emails the alumnus wishes to receive.
This data is preserved so that the association can inform alumni about (lustrum related) activities that are open for alumni to join, to characterise the member population and so that they can send out Christmas cards. The data is kept until the end of the school year in which the alumnus has signed up. If the alumnus has indicated that he or she wants to become an old-member, their personal data will be preserved as stated under ‘old-member’.
US Beat It keeps the following data of old-members: name, gender, d.o.b, nationality, e-mail address and the year the old-member used to be a member in. The data is preserved so that the association can inform old-members about (lustrum related) activities that are open for old-members to join. After this period of time the association will ask the old-member for permission to preserve the data for another ten years.
As a member, alumnus or old-member of US Beat It you have the following rights concerning the General Data Protection Regulation:
- The right to be informed about the way your personal data will be processed;
- The right to view your personal data;
- The right to correct your personal data if this is not registered correctly;
- The right to have your personal data deleted and forgotten;
- The right to limit the data processing;
- The right to reject the data processing;
- The right of transmission of your personal data (data portability);
- The right not to be subject to automated decision making.
Access to the data
The personal data are accessible to the current board, the previous board, the advisory committee and the cash committee. The current board has access to the data to ensure that they can carry out their board functions properly. The advisory committee, the cash committee and the previous board have access to the data to enable them to advise the current board when needed.
During the school year of 2018-2019 the following people have access to the data:
Guus van Muijlwijk
The board of the previous year:
Any questions concerning the preservation of personal data by US Beat It may be directed to the board. You can contact us by sending an email to firstname.lastname@example.org.
If you have any objections about the way US Beat It handles your personal data please note that you have the right to hand in a complaint with the authority in charge of personal data handling.